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COVID-19 Resources

 

In these uncertain times, we know our members value credible information that pertains to the architecture profession in Iowa. We don't know what the coming weeks hold for Iowa architects with the COVID-19 crisis, but we at AIA Iowa will do our best to help keep you informed, to continue to offer opportunities for continuing education, and continue to be your resource for the architecture profession in Iowa.

Resources Table of Contents:

Iowa Resources

Shared AIA Resources

Other Resources / Allied Member Resources

AIA Iowa Town Hall Recap & Recording

Firm Principals and Leaders from over 18 firms gathered virtually to collaborate, share ideas and resources to navigate this time in business. 

Some topics discussed include:

-Remote Workplace
-Client Management
-Small Business Support
-Business Issues
-Legal Issues
-Resources Needed

A meeting recap from the town hall can be found here

Watch the . 

 

The AIA Iowa Chapter Career Center is now fully up-to-date with all current job openings at state-wide firms. (4.24.2020) 

Iowa Resources


 

Iowa Architectural Examining Board: 

"All license holders who were set to expire on June 30, 2020 now have an expiration date of July 31, 2020.  When licensees seal technical submissions, they should use the 7/31/20 expiration date. The regular renewal window is May 16 through July 31, 2020.  The number of CEUs remains the same, but people have until July 31, 2020 to take continuing education.  The late renewal window will be from August 1 through August 30th; however, there is not a late fee this year."博天堂注册

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State of Iowa Bidding Process

DAS-Central Procurement is now directing the submittal of solicitation responses to online forum rather than paper submittals to limit the number of people entering State facilities, the possibility of transmission of the virus on the paper, and exposure to staff accepting the responses.  Formal solicitations will now be accepted using the State Vendor Self Service (VSS) system.  This online system will allow bidders/respondents to upload their solicitation responses electronically. The responses are secure until the due date/time.  Once the due date/time has been reached the responses are then available for the purchasing agent to open and review.  Responses to informal solicitations may be submitted by email.  

In response to Governor Reynolds Emergency Declaration on 3/20/20, bid openings (a public meeting) are to be held virtually rather than in person.  Bidders will be provided with a teleconference number of which they can call into at the specified time to listen to the bid opening. 

How to Apply for PPP Loans Starting 4.3.2020

 

Shared AIA Resources 

 

 
Media Statement: 

"As we all grapple with the new reality presented to us as a result of the COVID-19 outbreak, AIA believes it is important for members to stay informed. AIA is committed to sharing information you can use, and to keeping you in the loop about legislative and regulatory activity that may directly impact you and your firm.

At this moment, Congress is debating another legislative package—this time a stimulus measure—that could have a direct impact on architects and our businesses. Although confusing, it is important to know that Congress has passed two of three relief packages, is scheduled to consider a stimulus package, and will likely consider other measures to get funding to the states as soon as possible.

AIA CEO/Executive Vice President Robert Ivy, FAIA, and AIA President Jane Frederick, FAIA, sent a letter to Congress imploring its members to provide relief to business owners and employees, and advocating for investment in infrastructure to stimulate economic recovery. It is our hope that through continued advocacy on your behalf, we will successfully ensure that architects are heard on critical policy issues."

 

"As architects scrambled to adopt policies in a rapidly changing environment due to COVID-19, the team at the Practice of Architecture saw a need to create a living resource to illustrate how firms are responding to keep their practices open, and what we can learn – quickly – from one another as a community.博天堂注册

We are in the process of gathering examples from firms of different sizes to demonstrate various responses in live time to changing operations of architecture firms all over the country. We are particularly focused on case studies that demonstrate communication and policy changes with staff and clients. We will continue to update this document as we receive new information, and will do our best to organize all best practices and templates by firm size.

This living document was started on Monday, March 16 2020 by Practice in Architecture in response to a simple tweet asking firms to share policies that they have already shared with their staff and clients."

 

Hosted by Boston Society of Architects

Recorded Tuesday, March 17, 2020 | 60 minute YouTube
Two Boston firms, Saam Architecture & Margulies Perruzzi Architects, share their experiences transitioning to WFH (work from home – thanks Shannon!)

File sharing platforms, addressing generational/work style differences,  VPN, Revit, Skype (for work reviews), testing remote computing capacities, Slack, Teams, BIM 360 and BIM workflow, Bluebeam Redline Sessions, remote work guidelines, design collaboration, and more.



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Webinar PowerPoint PDF 博天堂注册

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GRAPHISOFT is offering free  to BIMcloud (Added 4.9.2020)

The 30-day ARCHICAD emergency license for existing users let you access the software at home. It's not free, but Dell is offering AIA members an additional 8% savings on top of the existing . (Added 4.9.2020)博天堂注册

, sponsored by the Academy of Architecture for Health, dives into the "big 5" design decisions that provide adaptability in an ever-changing landscape. (Added 4.9.2020)

The latest issue of the  discusses contract language and manufacturer representations, cover letters to help your next project, and crafting effective messages. (Added 4.9.2020)博天堂注册

Conversations about COVID-19's impact are happening across all Knowledge Community discussion boards. You can catch up on all recent posts  and share your own. (Added 4.9.2020)博天堂注册

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Virtual Practice Difference: The virtual architectural practice model is far more flexible than traditional practice – and may be all but recession-proof since it can grow and shrink with market fluctuations.  (Added 4/14/2020)

Week of 4/14/2020 Update from AIA: 

"Your number one request from the last week? Guidance on construction administration. Here are guidelines and protocols from three firms on .. The "legal" tab on our  has more, including two popular resources, the  and how . Much of our focus has been on business resources and legislation. Last week we launched a survey to identify . The projects are still coming in, but you can see the more than 100 that have been submitted so far, including health systems, screening booths, temporary structures, alternative care sites, and more. 

"One area we'll be spending more time on is resources for emerging professionals. This overview from AIA's advocacy team discusses , including repayments, how your employer can help, and info for current students."
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NCARB Resource for Licensing Advisors (Added 4/16/2020)博天堂注册

YouTube Video:   (Added 4/16/2020)

 

AXP Update for Emerging Professionals (Added 4/16/2020)博天堂注册

  • Your Experience Won’t Expire: All experience submitted to (and ultimately approved by) your AXP supervisor will not expire. Once you’ve submitted your experience, the reporting requirement is no longer a concern, even if your supervisor takes a bit longer to approve your report.
  • Only Submit Reports When There is Experience to Report: You are not required to continuously submit experience reports if you have no experience to report. However, you can always take advantage of our “Other Experience Opportunities” category under  to continue making AXP progress while not employed.
  • Remote Work Qualifies for AXP: As long as your supervisor has control over and knowledge of your work, you can still submit experience gained while working remotely and have it approved. If you work remotely, we recommend having more frequent check-ins with your supervisor.
  • Report in Shorter Time Frames: When meeting with your supervisor, take some time to discuss how often you should be reporting your experience. We typically recommend submitting experience in shorter time frames, such as every two weeks.
  • Reporting Requirement Extensions: If you’re experiencing extenuating life circumstances, you may qualify for a  to the two-month filing period. To request an extension, you’ll need to and be able to provide us with the appropriate documentation to qualify.
  • Explore Our AXP Resources: There are many free resources and tools on our site for you to explore that will help you successfully complete the AXP, including the , our , blog articles, and webinars.

ARE Update from NCARB (Added 4/27/2020)

  • Prometric is continuing to monitor the Coronavirus outbreak to determine when they will reopen test centers across the globe. When Prometric reopens a center, it will operate at 50 percent capacity to maintain social distancing for those who are testing. Prometric will give exam seat priority to essential exams, as identified by the U.S. Cybersecurity and Infrastructure Security Agency (CISA)—this may shift Architect Registration Examination® (ARE®) appointments to a lower priority. If a reopened test center is booked beyond the 50 percent capacity limit, Prometric will randomly select candidates to reschedule in order to ensure a safe testing environment.
  • Candidates who had exams scheduled during the closure will receive a separate email providing next steps. All rescheduling fees have been waived until further notice. If you don’t want to test in the current environment, please be proactive in rescheduling upcoming exam appointments. Rescheduling proactively will help ensure you encounter fewer delays, as appointments will be limited.
  • NCARB is actively working to apply a total of a nine-month rolling clock extension to all passing ARE scores that were valid as of March 1, 2020.  All extensions should be applied by the end of April. You do not need to take any additional action to receive this extension.
  • You can check the  to learn more about the continued closure of your local test center. Updates regarding Prometric’s COVID-19 response can be found .

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Thinking about Volunteering? The  details each state's Good Samaritan protections so you can be safe while doing good. ( Added 4/24/2020)

Concerned about losing your job-based health insurance? Brookings has guidance on . ( Added 4/24/2020)博天堂注册

Existing buildings have never been more valuable thanks to stay-at-home orders. This Thursday, AIAU's live course  demonstrates a no-regrets, step-by-step approach to making old buildings perform like new. ( Added 4/24/2020)博天堂注册

Experiencing a quarantine rut? These pandemic-related will get your creativity flowing. In case you missed it, last week's resource on construction administration was our most popular piece of content. It includes guidelines and protocols from three firms on  (PDF). ( Added 4/24/2020)博天堂注册

If you're a business owner struggling with cash flow, can help you avoid employee layoffs and high unemployment costs. Offered by most states (including Iowa!), workshare programs allow employees to work reduced hours while collecting unemployment to partially replace lost wages. ( Added 4/24/2020)博天堂注册

 

Let's rally together to help those entering the job force in a difficult environment. Please share: New college graduates can get a . Deltek is  on ERP services. Don't wait for offers to come to you,  can help you strike your own deal with current or new partners. The  on our COVID-19 response page has more offers and discounts. ( Added 4/24/2020)博天堂注册

 will review everything you need to know about zero-emissions housing. On the , members are discussing the SBA Paycheck Protection Program, business development strategies, and remote work. We're still looking for architects and firms who have experience designing solutions for healthcare surge and special needs in patient populations. If that's you, to help populate an open database of . AIA Knowledge Communities are another way to stay connected with your peers. . ( Added 4.24.2020)博天堂注册

Week of 4/28/2020 Update from AIA:博天堂注册

How can workplaces prepare for the world after COVID-19? Cushman & Wakefield's concept can help clients and employees prepare for their eventual return to the office. On April 30, we're hosting our next webinar,. Projects keep coming on the , which maps COVID-related projects. Of interest: RMF Engineering's collaboration with MUSC Health, the Army Corps of Engineers, and the National Guard on a tier 2 MASH-style facility and SmithGroup's semi-private, negative pressure rooms at a Boston-area hospital. 

Week of 5/5/2020 Update from AIA:

Validated protocols designed to prevent COVID-19 transmission don't yet exist, so hospitals are implementing spatial redesigns on the fly. MASS Design Group's case study on  (PDF) shares design hacks and important conclusions about hospital design and existing infection protocols. We just launched version 2.0 of(PDF), updated to include new research and to better meet the needs of frontline workers and healthcare providers. Hurricane season begins June 1.  can help you prepare and also support your efforts to respond to COVID-19. On May 12, AIA EVP/CEO Robert Ivy, FAIA, and 2020 AIA President Jane Frederick, FAIA, are hosting a (registration required). 博天堂注册

AIA CAREER CENTER: AIA is leveraging our existing AIA Career Center Jobs Board to provide a platform for staff sharing to help our community of architects and design professionals during this period of uncertainty. This is a free service we are offering in the hopes we can help some firms avoid layoffs and others to keep projects moving forward. Please share with your members.  or go straight to the  to have members post their staff share opportunity. (Added 5/6/2020)

AIA Re-Occupancy Assessment Tool (Added 5/12/2020)

Week of 5/19/2020 Update from AIA: 

In , Phil Bernstein—associate dean at the Yale School of Architecture—discusses how the architecture profession may be impacted and transformed due to COVID-19. tackles the unprecedented challenges working parents face: Balancing family responsibilities and remote working full-time (free for members, registration required). McKinsey launched its latest briefing note on .

Week of June 3, 2020 Update from AIA:

There is limited guidance on how to modify the built environment to reduce risk of exposure to COVID-19, and to avoid recurring cycles of outbreak. AIA convened a virtual charrette with architects and experts in public health, engineering, and facilities management for building management professionals, design professionals, and federal, state, county, and local governments. Input from the charrette led to a new , enhanced the , and expanded the . In addition, on the safest way to reopen office buildings. Need talking points to frame your conversations with clients? AIA's new will help you best position your value. Thanks to everyone who submitted a video or message to celebrate architecture's class of 2020! or submit your own by tagging @AIANational and include the hashtag #ArchGrad20.

Update from NCARB about ARE Test Centers (Added 6/16/2020)

From AIA on Layoffs, Furloughs, etc.: Thanks to the DC law firm of Vedder Price, we've received some very helpful information for addressing the COVID-19 impacts on the workplace that cover topics including layoffs and furloughs, emergency paid sick leave, re-entry to the workplace, and recovery readiness. Link to view those resources. (Added 6/16/2020)

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Webinar: (Added 6/16/2020)

COVID-19 Architecture White Paper : Accessible Architectural Strategies for Persons with Disabilities During COVID-19 (Added 6/25/2020)

Week of June 16, 2020 Update from AIA:
AIA launched two new reports that showcase design as a public health solution. and both contain science-based design strategies and 3D models that can be implemented immediately to reduce the risk of COVID-19 transmission. Arup's looks at trends and developments that will impact workplaces well into the future. The latest video from covers design considerations for reopening offices and workspaces. We've known how to make healthier buildings for decades, and thinks COVID-19 may be the push we need to make that a reality. Summer camps may be closed this summer, but can help keep your children entertained.

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        Other Resources / Allied Member Resources

This   provides specific information about how COVID-19 could affect the workplace including steps employers can take to reduce workers’ exposure. Now is a good time to familiarize yourself with   since your firm may have never been considered a high risk for injury until now.

The Occupational Safety and Health Administration (OSHA) developed this COVID-19 planning guidance based on traditional infection prevention and industrial hygiene practices. It focuses on the need for employers to implement engineering, administrative, and work practice controls and personal protective equipment (PPE), as well as considerations for doing so. This guidance is intended for planning purposes. Employers and workers should use this planning guidance to help identify risk levels in workplace settings and to determine any appropriate control measures to implement. Additional guidance may be needed as COVID-19 outbreak conditions change, including as new information about the virus, its transmission, and impacts, becomes available.

The Families First Coronavirus Response Act expands access to emergency paid sick leave to as many as 87 million U.S. workers. Many of these workers currently have no paid leave and are being forced to choose between their paycheck, their health, and the health of the people around them. This is a critical step toward protecting families’ financial security and mitigating the spread of the coronavirus.

AIA STL reached out to two law firms for assistance in better understanding the Families First Coronavirus Response Act, and the firms and AIA STL were kind enough to share that information with AIA Iowa. Here is what we learned: 

The first resource is from Mark Jansen, CPA, CGMA, Partner, Construction Services Group with Rubin Brown, in the St. Louis office. Go to . In the center of the home page is their E-focus newsletters and there is a wealth of information dedicated to COVID-19 and it's financial impact. You can sign up for their e-newsletter and receive updates.

The second resource is information from a Chicago land accounting firm, FGMK via AIA Chicago.   

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DOL Accelerates effective date of FFCRA effecting employers with fewer than 500 employers

FAQ relating to COVID-19 and force majeure implications 博天堂注册

Employer FAQ relating to President Trump's Families First Coronavirus Response Act (FFCRA)

Employer Guidance on COVID-19

Coronavirus Aid, Relief, and Economic Security Act (CARES) Guidance, (Titles I and IV) FAQ

CARES Act Chart FAQ's

Coronavirus Aid, Relief, and Economic Security (CARES) Act (Added 5/6/2020)

RubinBrown: Go to .  In the center of the home page is their E-focus newsletters and there is much information dedicated to COVID19 and its financial impact.  You can sign up for their e-newsletter and receive updates.博天堂注册

Additional Financial Assistance

St. Louis Community Foundation

 (Added 4/14/2020)

Best Practices for Serving Firms in the Pandemic (Added 5/21/2020)

   
 
   
 





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